Our client is a leading provider of industrial and construction supplies seeking a detail-oriented Collections Specialist / Accounts Receivable Specialist with experience working with contractors.

Salary: $55K - $60K (based on experience)

Benefits:

Medical, Vision, Dental, PTO and Sick Leaves

Accounts Receivable & Collections:

• Monitor and manage accounts receivable balances, ensuring timely collection of payments from general contractors, subcontractors, and clients.
• Manage outstanding invoices and follow up on overdue payments
• Contact clients via phone, email, and written correspondence to follow up on outstanding invoices.
• Research and resolve discrepancies related to payments, billing errors, or disputes.
• Process customer payments and apply them to the appropriate accounts.
• Maintain accurate records of collection efforts, communications, and payment commitments.
• Ensure compliance with lien laws, preliminary notices (e.g., Notice to Owner - NTOs), and waivers/releases of lien as required for payment processing.
• Build strong relationships with clients, general contractors, and subcontractors to facilitate timely payments.
• Address client inquiries related to invoices, payment terms, and outstanding balances.
• Work with clients to negotiate payment plans when necessary while adhering to company policies.

Reporting & Reconciliation:



• Prepare aging reports and provide regular updates on collection efforts and outstanding balances.
• Reconcile accounts receivable ledger to ensure accurate reporting.
• Assist in month-end closing and financial reporting related to accounts receivable.
• Identify trends in late payments and recommend strategies for improving cash flow.

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field (preferred but not required).
• 5+ years of experience in accounts receivable and collections—preferably in the HVAC industry, construction, retail or similar.
• Experience working with general contractors, subcontractors, and vendors. 
• Strong communication and negotiation skills to manage collections professionally.
• Have a solid understanding of lien rights, contract terms, and payment applications related to contractors and subcontractors
• Proficiency in accounting software ( Sage 300 or similar) and Microsoft Excel.
• Ability to analyze aging reports and identify collection strategies.
• Detail-oriented with strong problem-solving skills.
• Bilingual Spanish/English