Our client is a leading provider of industrial and construction supplies seeking an Accounts Payable Specialist to join their team. The position demands an individual who is highly organized, proactive, and capable of managing multiple tasks in a fast-paced setting.

Benefits:

• Health Insurance
• 401K with employer match
• PTO & Sick leave
• Direct Hire

Payrate:

22$/h - 24$/h based on experience.

• Research and resolve invoice discrepancies and issues and liaise with vendors to resolve invoicing issues and prevent delay in payments and take possible discounts for early payments
• Produce several times during the monthly and ad hoc reports – Run established reports from ERP system for distribution to local management (RNI, Aging, Outstandings Checks, etc.)
• 1099’s
• Assist with month end closing by completing and recording journal entries in local ERP system
• Provide supporting documentation for audits by reviewing balance sheet reconciliations for accuracy prior to submission to the auditors. Provide supporting documentation to auditors as per Audit request log
• Prepare analyses of accounts, backup supports documents and produce monthly reports
• Maintains vendor files and storage filing systems.
• Reviews check requests, vendor invoices, etc. for accuracy and completeness.
• Inputs payables information, generates vendor payments, maintains vendor files, generates checks & ensures checks are signed according to policy.
• Assists supervisor in periodic account reconciliation.
• Processes petty cash requests.
• Maintains other schedules and appropriate files as assigned by supervisor.
• Continue monthly reconciling Accounts Payable subsidiary ledger to the General Ledger and resolve any variances.
• Audit credit card payments, aged payables, stale dated checks, and exception reports to ensure accuracy and resolves discrepancies.
• Manage wire and ach payment process and provide back up for the weekly check run.
• Ensure internal department documentation for policies and procedures is up to date.
• Assist in the development and implementation of new processes and procedures to enhance the AP department workflow.

• ERP- Sage300 preferred/Macola or other ERP experience
• Excel- Intermediate, Outlook
• Bachelor’s degree with major in accounting
• 3-5 years of full-cycle A/P experience
• Experience in distributions companies 
• Bilingüal (English/Spanish)